A leave encashment letter is a formal letter usually addressed to the Human Resource department in the last month of the year. Every employee in an organization starts out with a leave balance at the beginning of each year, and if by the end of the year, you happen to have unused leaves in this balance, you can get them en-cashed (i.e. receive payment for each unused leave, as per your daily wage) according to your company’s policy.
Sample of a Leave Encashment Letter #1
Victoria Beckham
970 Prospect Ave, Apt 101
Hollister, CA 95023-4990
714-333-9408
20th December, 2011
Larry King
HR Manager
ABC Telecom Company
31531 Peppertree-Bend
San Juan Capistrano, CA 92675
949- 260-9990
Subject: Leave Encashment Letter
I am writing this letter to avail the leave encashment option offered by the human resources department. The year is fast approaching its end, and since I won't be taking any time off, I feel it is best that I ask for leave encashment.
As per my own record, I have 17 leaves in my annual balance, kindly correct me if I am mistaken.
Looking forward to your confirmation,
Victoria Beckham
Project Supervisor
Leave Encashment Letter Sample #2
Sylvester Mark
970 Prospect Ave, Apt 101
Hollister, CA 95023-4990
714-333-9408
31st December, 2015
HR Manager
XYZ technology
31531 Peppertree-Bend
San Juan Capistrano, CA 92675
949- 260-9990
Subject: Leave Encashment Letter
In response to the e-mail sent out by the HR department earlier, I would like to register my willingness to avail the leave encashment option. I have 15 leaves in my annual leave balance, and would like to cash all of them.
Please let me know the procedure I need to follow.
Thanks and regards,
Sylvester Mark
Assistant Manager
Template of a Leave Encashment Letter
(Your Name)
(Your Address)
(Your City, State, Zip Cod)
(Your Phone Number)
(Name of your head)
(Designation of your head)
(Name of your Organization)
(Address of your Organization)
(City, State, Zip Code)
Subject: (this is should be bold and underlined).
Dear (Mr. /Mrs. /Ms. Last name),
I am writing this letter to formally request leave encashment for the leaves remaining in my annual balance. As per my own record, I have (Number of leaves remaining), and I would like to cash all of them.
Kindly confirm my request and let me know if I need to follow a certain procedure,
(Your signature)
(Your name)
